This is what a supplier or co-producer does in the portal. Send them this page.
Upload
- Sign in to the portal with your login link and choose Submit invoice. Choose the project it belongs to, or "No project" if you do not know.
- Choose Upload invoice and drop the file: PDF, XML, UBL or an image (PNG, JPG), up to 10 MB.
- Choose Process. The details are read automatically.
Review
The Review invoice screen shows the uploaded document next to the extracted data: supplier, address, VAT number, IBAN, invoice number and dates, currency, subtotal, VAT and amount, and the invoice lines with quantity and price. Click a field to edit it. Add or remove lines if the reading missed something.
If nothing could be read ("The OCR could not extract any data from this file"), check that it is a readable PDF or UBL file and choose Upload again.
Submit
Choose Submit to controller. The message "Invoice submitted. The administrator will process it as soon as possible." confirms it. On the Tubes side the invoice appears as a transaction in the Finance hub, with the reviewed data, ready for linking and approval.
Team receipt links
For your own crew on a production there is a lighter version: a receipt link per project, sent from the project, where someone photographs a receipt and submits it without signing in anywhere. It lands in the same pipeline.